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Old 08-29-2011, 06:17 PM   #1 (permalink)
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Default FDX expense report

I deviated and put a $30 taxi on my fedex card. At the end of the month I was $30 short so net due to company $30. But they still want I receipt, and I cant close the report out without providing a receipt for a taxi I'm paying for myself. Any ideas?
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Old 08-29-2011, 06:24 PM   #2 (permalink)
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Quote:
Originally Posted by viperdriver View Post
I deviated and put a $30 taxi on my fedex card. At the end of the month I was $30 short so net due to company $30. But they still want I receipt, and I cant close the report out without providing a receipt for a taxi I'm paying for myself. Any ideas?
Just put 25 in and eat the 5 bucks. Not receipt required!
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Old 08-29-2011, 06:26 PM   #3 (permalink)
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Do one in crayon that says:

Reciept lost take it out of my pay.

Scan and submit it. Make sure you put a little heart over the I s.
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Old 08-29-2011, 06:27 PM   #4 (permalink)
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Just call them in the morning and tell them you don't have the receipt. They will tell you that you have to eat it...which you do anyway and they will close it out on the phone.
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Old 08-30-2011, 01:05 AM   #5 (permalink)
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"Just put 25 in and eat the 5 bucks. Not receipt required!"

CBA 8.C.5.a

Reporting Procedures

Any time an expense is charged to a Company issued Travel Card, a deviation ticket is issued or a deviation expense is incurred, an expense form shall be submitted, with appropriate original receipts.

If I understood the original question, you used the company card and now do not have a receipt. If this is so, contact your ACP and explain the situation. They can authorize your report to be processed without the receipt.
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Old 08-30-2011, 03:18 AM   #6 (permalink)
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Quote:
Originally Posted by viperdriver View Post
I deviated and put a $30 taxi on my fedex card. At the end of the month I was $30 short so net due to company $30. But they still want I receipt, and I cant close the report out without providing a receipt for a taxi I'm paying for myself. Any ideas?

Quote:
Originally Posted by PastV1 View Post
Just put 25 in and eat the 5 bucks. Not receipt required!
I just had this happen for a 26.65 charge. I assumed that with out a receipt, they'd just hit me for 1.65 (this used to be the case) but I was wrong. The exp report will not close without a receipt. I contacted the expense report folks about the lost receipt and MR responded back and suggested I contact my ACP for a waiver for a lost receipt. I sent him an email, cc'd MR, and he responded back to both of us with approval. He also said he does lots of these each month.

I would NOT recommend putting in an out of pocket expense to recoup 25.00 for an expense that didn't occur (remember, the credit expense is still on the report). Who else wants to get fired for a 25.00 cab ride?
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Old 08-30-2011, 05:21 AM   #7 (permalink)
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Quote:
Originally Posted by GatorAV8R View Post
"Just put 25 in and eat the 5 bucks. Not receipt required!"

CBA 8.C.5.a

Reporting Procedures

Any time an expense is charged to a Company issued Travel Card, a deviation ticket is issued or a deviation expense is incurred, an expense form shall be submitted, with appropriate original receipts.

If I understood the original question, you used the company card and now do not have a receipt. If this is so, contact your ACP and explain the situation. They can authorize your report to be processed without the receipt.
You are correct. Just pay cash. Much easier in the long run!
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Old 08-30-2011, 05:25 AM   #8 (permalink)
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Quote:
Originally Posted by MD11Fr8Dog View Post
I just had this happen for a 26.65 charge. I assumed that with out a receipt, they'd just hit me for 1.65 (this used to be the case) but I was wrong. The exp report will not close without a receipt. I contacted the expense report folks about the lost receipt and MR responded back and suggested I contact my ACP for a waiver for a lost receipt. I sent him an email, cc'd MR, and he responded back to both of us with approval. He also said he does lots of these each month.

I would NOT recommend putting in an out of pocket expense to recoup 25.00 for an expense that didn't occur (remember, the credit expense is still on the report). Who else wants to get fired for a 25.00 cab ride?
Who advocated putting something down that wasn't true? Before some of you guys twist everything 10 ways to Sunday, .... never mind.
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Old 08-30-2011, 05:54 AM   #9 (permalink)
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Guys generally read about 20% of the thread before posting their opinions.
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Old 09-01-2011, 11:22 PM   #10 (permalink)
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Actually, the plan to spoof the company is an excellent one for those junior to the spoofer...

The spoofer gets the satisfaction (for a period of time) of pulling one over on the company.

The company gets to make another pilot an example of what happens to liars and cheats.

And all the junior guys get to move up one notch.
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