Foxy Expense Reports
 

Submitted my first expense report with the Fox system. Question (since no one in MElvis is up), does an expense that is "personal" mean it is coming out of my pocket? I associated all my expenses (parking, limo) with legit back end deviations but the systems auto changed them all to personal:confused: since they fell outside the 3 day window. Thanks in advance for the midnight oil input.
Cheers,
N

Had something similar happen to me with a taxi expense. I deleted it from expense report, it showed back up in credit cards (after 24 hours) fixed the date and it worked.

1. of, pertaining to, or coming as from a particular person; individual; private: a personal expense.

Thanks LeadSolo. You are so timely with the relevant information. Try waxing your boat next time you feel the need to interject any "helpful" info. Better yet there is an orange beetle in the Democrat lot that could use your input . . .:D

I can't seem to get the system to take my non-receipt required cab fares. I add the receipts, but they don't show up on the report.

What a pain in the a$$. Not only do we have to fly the jets, but now we have to supposed new and better ways to be secretaries....http://www.airlinepilotforums.com/im...cons/icon9.gif

Definitely a case of the new and improved only being new.

FJ

http://www.airlinepilotforums.com/im...cons/icon9.gif

I received about six emails from various auditors when I posted my question to CTPC and they all sounded frantic or were form replies. Expense Report DEFCON 2 is in effect. Sounds like they are swamped.

Is there a fax maching in the AOC we are supposed to use? Or a scanner?

Haz

The color copier near the Weather Computers is also a fax machine. I used it last week.

Thanks my man.

Anyone else have these problems?
 

I am awaiting a response from my auditor and wondering if anyone else has any ideas or have seen these issues:

1. I was PDO bumped from a trip that I had already deviated. I immediately requested that the trip be cancelled by Global Travel, which they did. However, on the new Foxy, I owe a minuscule amount of money and there is not a trip to associate the expense to. Any ideas?

2. I have many trips yet to fly this month and have one from April. I tried to submit the April deviation flight, but Foxy wouldn't let me continue unless I submitted for the entire month of June. At this time, I might change one of the deviations (I have yet to "officially deviate," but booked a ticket in case I do). Anyone else find a way around this???

Just use the old method of expense reporting.....paper.

Make copies of receipts, staple originals to expense report and drop it in the box. Something out of the ordinary happen during the month, just explain it somewhere on the expense report. Keep copies, just in case.

Disclosure
 

For those who are also confused by the disclosure box(yes/no), it is for IRS reporting purposes. As was xplain'd to me (thanks to my sponsor for the Foxy For Dummies tutorial) , if you deviate & buy a ticket with bank to/from MEM associated with a trip, it has tax ramifications.

I had a similar problem with submitting Apr. It wouldn't let me finish it until I went to the Credit Card tab and associated the May charges to the appropriate May trip (you have to do the same with airline tickets, but I didn't have any in Apr or May). I guess the system sees charges but won't let you submit any reports until they are associated with an activity.

I had to create the May expense report and assign those May charges to the May report before it would accept my Apr report submission.:confused: I hope that helps.

I still have early May co. credit card charges that haven't shown up in FOXy, but are on my cc statement...

This subject was discussed in detail at the union contract roadshow shortly before the big contract vote. Apparently, the reporting of deviation travel is an IRS requirement. The union negotiators suggested that this box was added just so that the company can "say" they comply with IRS regulations in the event the company gets audited (We ask our crewmembers to self report that expense on their expense report forms). If was strongly suggested that the company really doesn't care what box you check. I guess it's just up to your conscience ... but it does have tax ramifications.


Mark

PS ... I'm not a CPA, your mileage may vary, may cause various undesirable side effects ...