Uploading receipts FDX Fox
06-26-2007, 12:44 PM
#21
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Joined APC: Nov 2006
Position: unskilled laborer
Posts: 353
Originally Posted by KnightFlyer
I just submitted my May one and had daily internet charges of $9.99. I also had the red messages next to them. Since they were less than $15, I submitted it without any other documentation. Under the 'Travel Rpts' tab for expense reports, it shows under 'Receipts Received', "YES". We'll see if that works.
Another thing I noted: I had a canceled DH ticket in the July bidmonth, but it would not let me submit my May report until I paired that canceled, refund received, record with a monthly expense report. When I submitted it from the 'Airline' tab, the system created a July expense report for me with the canceled record in it.
Another thing I noted: I had a canceled DH ticket in the July bidmonth, but it would not let me submit my May report until I paired that canceled, refund received, record with a monthly expense report. When I submitted it from the 'Airline' tab, the system created a July expense report for me with the canceled record in it.
06-26-2007, 02:32 PM
#22
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Joined APC: Aug 2006
Posts: 1,433
It bothers me. However, you don't have to reconcile ALL of your Jun, Jul expenses, just the ones that are in the system at the time you submit. It's a pain.
The system used to tie an expense to the report. Now all the expenses (airline tickets, airline tickets canceled, credit card charges) that are in FOX have to be tied to a trip (entered by you) regardless of the month you want to submit. I guess it prevents you from forgetting an expense when you submit the report.
I'm having to keep 3 reports open at a time (previous month I'm ready to submit, last month, current month), since the expenses and tickets in FOX span 3 months.
The system used to tie an expense to the report. Now all the expenses (airline tickets, airline tickets canceled, credit card charges) that are in FOX have to be tied to a trip (entered by you) regardless of the month you want to submit. I guess it prevents you from forgetting an expense when you submit the report.
I'm having to keep 3 reports open at a time (previous month I'm ready to submit, last month, current month), since the expenses and tickets in FOX span 3 months.
06-26-2007, 06:04 PM
#23
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Joined APC: May 2007
Position: Who knows...waiting for a bid
Posts: 379
I've had some problems with AirTran tickets and this new process. Deviate in VIPS the way I'm supposed to, the tickets don't get canx, then I get charged for both. The audit ends up fixing it, but I really don't like reviewing the expense report and being told I owe the company 1200 bucks for deviating and coordinating with global travel the way I was told to.
06-26-2007, 06:34 PM
#24
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Joined APC: Jun 2006
Posts: 732
Originally Posted by Haywood JB
I've had some problems with AirTran tickets and this new process. Deviate in VIPS the way I'm supposed to, the tickets don't get canx, then I get charged for both. The audit ends up fixing it, but I really don't like reviewing the expense report and being told I owe the company 1200 bucks for deviating and coordinating with global travel the way I was told to.
Watch out for scheduled FL tickets when you deviate.
06-26-2007, 09:53 PM
#25
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Joined APC: Nov 2005
Position: 777 FO
Posts: 931
Same thing happened to me with Airtran in May, though I called global travel twice to insure the ticket was canx prior to my D/H. I even called a scheduler to verify it. During the expense report, I filed a discrepancy, and it came back that the ticket wasn't cancelled prior to the flight. I emailed Brenda Moore, who said it would be taken care of. We'll see how it turns out.
06-27-2007, 02:01 PM
#26
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Joined APC: Aug 2006
Position: MD11 Capt
Posts: 152
Mac computers
for all of you mac users out there. I had to use Netscape to upload the scanned receipts (i didn't try ie). I used safari enhancer and all it helped me do was pick what category the credit cards purchases went under. Also for the TIFF files I had to set it to 150 dpi which made the page about 6 meg. At 200 dpt it was 10.7 meg. Hope this saves some of you guys some trouble!!!
06-27-2007, 04:12 PM
#27
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Joined APC: Aug 2006
Posts: 1,433
Originally Posted by jdec141
for all of you mac users out there. I had to use Netscape to upload the scanned receipts (i didn't try ie). I used safari enhancer and all it helped me do was pick what category the credit cards purchases went under. Also for the TIFF files I had to set it to 150 dpi which made the page about 6 meg. At 200 dpt it was 10.7 meg. Hope this saves some of you guys some trouble!!!
06-27-2007, 05:11 PM
#28
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Joined APC: May 2007
Position: Who knows...waiting for a bid
Posts: 379
I have been told by the folks at global to request a canx by phone then copy down the name of the person who did it....then you can put it in your notes on the expense report...what a pain!
06-27-2007, 06:32 PM
#29
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Joined APC: Aug 2006
Position: MD11 Capt
Posts: 152
Originally Posted by KnightFlyer
Thanks. I use Firefox as my backup when Safari won't work on a certain site. Have you tried Firefox to upload receipts? I haven't tried it yet and was wondering.
thanks
06-28-2007, 05:49 AM
#30
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Joined APC: Aug 2006
Position: HKG Bus Driver
Posts: 115
Originally Posted by jdec141
for all of you mac users out there. I had to use Netscape to upload the scanned receipts (i didn't try ie). I used safari enhancer and all it helped me do was pick what category the credit cards purchases went under. Also for the TIFF files I had to set it to 150 dpi which made the page about 6 meg. At 200 dpt it was 10.7 meg. Hope this saves some of you guys some trouble!!!
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