Probably what needed to happen to keep the FAA off their case.

Agreed.

I think he should be removed from his current position but still be employed as a CA to fly the line.

But what happens when he needs CA add!

He certainly better use it!

Im guessing they determined who to add to the list by auditing flight releases and seeing which flights requested CA add fuel.

Dispatchers have a RF form they send when captains add fuel that goes to the CPO. I don’t remember the name of the specific RF but it’s been posted here before.

I know that some flight planning software has a specific CA ADD FUEL line where you put in how much fuel the CA wants and it just adds that number to the rest of the fuel on the plan. Might be a reason box too to explain why. Some programs also auto append a message to the flight release under the remarks section such as

REMARKS
=============
CA REQUESTED 1000 (OR 10.0 DEPENDING ON PROGRAM) OF CA ADD FUEL DUE TO (INSERT REASON SUCH AS WX,ATC, ETC ETC)
another way it could appear is
ADDED XXX POUNDS OF FUEL AT CAPTAIN REQUEST DUE TO (REASON)

ive never heard of a actual form being sent to the CP for additional fuel, usually they would just pull random audits of OFPs.

I had a dispatcher in my jumpseat. I asked and they confirmed that dispatch has to report it to the chief pilot every time a captain adds fuel.

Im surprised it isnt just automatically sent to the CP when the flight gets released.

That would make it to easy for the FEDs to go after. Auto notification as opposed to a little more labor intesive way makes it less of a red flag to the FEDs...my $.02